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The MARC Editor allows MARC tags, sub-fields, and indicators to be edited.
OPAC icons for text, moving pictures and sound rely on correct MARC coding in the leader and the 008, as do OPAC search filters such as publication date, item type, or target audience. Bibliographic matching and de-duplicating also need correct and consistent MARC coding in particular tags.
Retrieve the record.
→ .
The MARC record will display.
Select viewing and editing options, if desired.
Stack subfields to display each subfield on its own line.
Flat-Text Editor switches to a plain-text (menmonic) MARC format. The advantage of this format is being able to copy and paste multiple lines. It also allows the use of tools like MarcEdit ( http://people.oregonstate.edu/~reeset/marcedit/html/index.php ). Unclick the box to switch back.
Fast Item Add allows attaching items quickly with call number and barcode. When is clicked, the **INSERT CROSS-REFERENCE** Copy Editor will open.
Make changes as desired.
Right click into a tag field to add/remove rows or replace tags.
With the cursor at the end of a subfield, click Control + D ( Control + I in Mac OSX) to insert a new subfield.
To remove a subfield, click Shift + Delete
To work with the data in a tag or indicator, click or Tab into the required field. Right click to view acceptable tags or indicators.
Parts of the leader and the 008 field can be edited with the fixed field box displayed above the MARC record. Click into any box to edit the contents. (Information about the leader and the 008 can be found on the Library of Congress's MARC Standards page at http://www.loc.gov/marc/bibliographic/ecbdlist.html .)
The MARC Editor may be navigated using keyboard shortcuts. Click to see the shortcut menu from within the MARC Editor.
When finished, click . The record stays open in the editor. You can close the tab or switch to another view under (for example to view it as it appears in the OPAC).
Overlaying a MARC record replaces an existing MARC record while leaving all holdings, holds, active circulations, bills, and fines intact.
In Evergreen, a record must be marked for overlay. The mark for overlay is by login. Only one record at a time may be marked for overlay. When another record is marked for overlay, the previously marked item is de-marked . Once a record is marked, it remains marked until overlaid or until the user logs out of Evergreen.
Marking a record for overlay
Search for and retrieve a record for overlay.
Select → . Record is now marked .
Overlaying the marked record
Once the record is marked for overlay, proceed to search for and import the new record from a Z39.50 target .
Click . The TCN of the Evergreen record marked for overlay is displayed.
The record displays in MARC Edit view. Edit the record as necessary.
Click .
The existing record will display along with a prompt to confirm the overlay. Panes may be moved to view the record in entirety, if required.
Click .
Confirm the overlay. The record in Evergreen is overlaid with the new MARC record. All pre-existing holdings remain intact.
Validation checks headings that are subject to authority control (subjects, names, uniform titles) by comparing them to the authority records that are available in the system.