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Chapter 69. Cataloging Electronic Resources — Finding Them in Catalog Searches

Table of Contents

Adding a Located URI to the Record
Using Transcendent Bib Sources for Electronic Resources

There are two ways to make electronic resources visible in the catalog without adding copies to the record:

  1. Adding a Located URI to the record
  2. Attaching the record to a bib source that is transcendent

The Located URI approach is useful for Evergreen sites where libraries have access to different electronic resources. The transcendent bib source approach is useful if all of your libraries have access to the same electronic resources.

Another difference between the two approaches is that electronic resources with Located URI’s never appear in results where the search is limited to a specific copy location(s). In contrast, transcendent electronic resources will appear in results limited to any copy location.

Adding a Located URI to the Record

A Located URI allows you to add the short name for the owning library to indicate which organizational units should be able to find the resource. The owning organizational unit can be a branch, system, or consortium. The resource will then appear in search results in the following situations:

  • When the user’s search scope is set at the owning organizational unit or to a child of the owning organizational unit, the record will appear in search results.
  • When a logged-in user’s preferred search library is set to the owning organizational unit or to a child of that owning organizational unit, the record will appear regardless of search scope.

To add a located URI to the record:

  1. Open the record in MARC Edit

  2. Add a subfield 9 to the 856 field of the record and enter the short name of the organizational unit for the value. Make sure there is a 4 entered as the first indicator and a 0 entered as the second indicator. For example:

    856 40 $u http://lwn.net $y Linux Weekly News $9 BR1

    would make this item visible to people searching in a library scope of BR1 or to logged-in users who have set BR1 as their preferred search library.

    Note

    If multiple organizational units own the resource, you can enter more than one subfield 9 to the 856 field or you can enter multiple 856 fields with a subfield 9 to the record

  3. Save the record
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Chapter 68. Conjoined Items Home Using Transcendent Bib Sources for Electronic Resources