To navigate to the copy status editor from the staff client menu, select
Administration → Server Administration → Copy Statuses.
The Copy Status Editor is used to add, edit and delete statuses of copies in
your system.
For each status, you can set the following properties:
-
Holdable - If checked, users can place holds on copies in this status,
provided there are no other flags or rules preventing holds. If unchecked,
users cannot place holds on copies in this status.
-
OPAC Visible - If checked, copies in this status will be visible in the
public catalog. If unchecked, copies in this status will not be visible in the
public catalog, but they will be visible when using the catalog in the staff
client.
-
Sets copy active - If checked, moving a copy that does not yet have an
active date to this status will set the active date. If the copy already has
an active date, then no changes will be made to the active date. If unchecked,
this status will never set the copy’s active date.
-
Is Available - If checked, copies with this status will appear in catalog
searches where "limit to available" is selected as a search filter. Also,
copies with this status will check out without status warnings.
By default, the "Available" and "Reshelving" statuses have the "Is Available"
flag set. The flag may be applied to local/custom statuses via the copy status
admin interface.
Evergreen comes pre-loaded with a number of copy statuses.
Table 31.1. Stock copy statuses and default settings
| ID | Name | Holdable | OPAC Visible | Sets copy active |
|---|
0 | Available | true | true | true |
1 | Checked out | true | true | true |
2 | Bindery | false | false | false |
3 | Lost | false | false | false |
4 | Missing | false | false | false |
5 | In process | true | true | false |
6 | In transit | true | true | false |
7 | Reshelving | true | true | true |
8 | On holds shelf | true | true | true |
9 | On order | true | true | false |
10 | ILL | false | false | true |
11 | Cataloging | false | false | false |
12 | Reserves | false | true | true |
13 | Discard/Weed | false | false | false |
14 | Damaged | false | false | false |
15 | On reservation shelf | false | false | true |
16 | Long Overdue | false | false | false |
17 | Lost and Paid | false | false | false |
-
In the New Status field, enter the name of the new status you wish to add.
-
Click Add.
-
Locate your new status and check the Holdable check box if you wish to allow
users to place holds on items in this status. Check OPAC Visible if you wish
for this status to appear in the public catalog. Check Sets copy active if you
wish for this status to set the active date for new items.
-
Click Save Changes at the bottom of the screen to save changes to the new
status.
