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You can apply a single fund or multiple funds to copies on a selection list or purchase order. You can change the fund that has been applied to an item at any time on a selection list. You can change the fund that has been applied to an item on a purchase order if the purchase order has not yet been activated.
Funds can be applied to items from the Copies link that is located on a line item. Funds can also be applied to copies by batch updating line items and their attendant copies.
Click the Copies link on the line item.
To apply a fund to an individual item, click the drop down arrow in the Fund field.
A yellow fund name indicates that the balance in the fund has dropped to the warning percent that was entered in the admin module. A red fund name indicates that the balance in the fund has dropped to the stop percent that was entered in the admin module. Funds that have been closed out will no longer appear on the drop down list.
To apply a fund to multiple items, see the section on line items for more information.
You can apply funds to all copies on a line item(s) from the menu on the selection list or the purchase order.
Check the boxes of the line items with copies to which you would like to apply funds.
Click → .
Select the fund that you wish to apply to the copies.
Click .