Chapter 86. Manage Authorities

Table of Contents

Searching for authorities

In Evergreen to view, edit, merge, and delete authority records you would use the Manage Authorities interface through the Cataloging menu.


Currently in Evergreen to create a new authority record, as opposed to importing an authority record, you need to have a bib record open in the bib MARC editor.

  • For example, if you want to create a new author authority you need to have a bib record that has a bib 1xx or 7xx tag with the main entry filled out.
  • Then you need to right click on that 1xx or 7xx tag. In the context menu that shows up, select Create New Authority from this field, then select either Create Immediately or Create and Edit….
  • If you choose Create and Edit…, after the authority MARC editor opens you need to click on the Save button to finally add the new authority record to your system.

Searching for authorities

To search for authorities in your system, first select the Cataloging menu and then select Manage Authorities. Then proceed to fill out the search form.

  1. Type in your Search Term
  2. Select an Authority type, types currently include: Author, Subject, Title, Topic
  3. Click on the Submit button

The authority search results will include the following elements from left to right:

  • Actions menu, which can be used to select actions that affect the corresponding authority record. Actions include: Edit, Mark for Merge, Delete
  • Count of how many bibs are linked to the corresponding authority
  • Main entry of the authority, i.e the authority tag 1xx value
  • Control set value, with LoC being the default, but others can be added
  • Authority Subject heading system/thesaurus, for example a value of "a" means authority originated from the Library of Congress (